When it comes to customization, the skys the limit with CSS so let your creativity run wild. This email is in which you share the name, images, and details of your product. Make sure that you regularly review the content and remove any out of date or obsolete information. The first thing that hits you is the happy, joyful image. Managers also have more central oversight of the teams collective skills with employee profiles. Use graphics to make your email more engaging: For example, if your dog food company is launching a new product, you can add the product's . Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. Custom integrations mean employees dont waste time switching between different platforms and logins. Each page serves a specific purpose. And there are no security concerns like there have been with some cloud file-sharing options. But, that doesn't mean your intranet pages need to be dumping grounds for outdated information. It's free to sign up and bid on jobs. You can easily change the font, colors, margins or layout of one or all of your pages. We continue to work hard to empower people at every level of the organization to engage across Microsoft 365, and we're excited to announce new capabilities even more capabilities across the entire intelligent . 2. How often have you been asked by a colleague, Where is the project file for this customer? For many employees navigating complicated folder structures is a pain. The design of your intranet could well be the difference between success and failure. Thinking about these issues at this early planning stage will save you time and hassle further down the line. You may be saying to yourself, a corporate intranet sounds great, but how will it fit into my companys day-to-day activities? Great question. You can also quickly identify any duplicate content and rationalize information across the entire site. Or make it completely mysterious. The key messages that hopefully youve got out of this free guide are summarised as follows: Dont overthink or over complicate your site. And you can also integrate other commonly used apps such as Salesforce and Dropbox. 2. It means staff can communicate and collaborate in real-time even if they are many thousands of miles apart. Try to include white space in your design to break up the text and present a minimalist look. The answer is probably too much. Its essential to carefully consider how content will translate to the smaller screens of smartphones and tablets. Tried and tested, intranet templates mean your intranet can be up and running in just a few hours. Its intranet, Home, supports a global workforce of over 135,000 employees. Clear and concise communication is essential for any role in a business, and the quality of a companysinternal communicationsets the stage for the future. Get the workforce involved in choosing a name to boost staff buy-in and adoption rates. Page permissions restrict who can create and edit content. On the smaller screen format, they work much better than mega menus. Try to avoid using pictures sourced from the web. Celebrate the career of the retiring employee. Located on the beautiful Hawaiian island of Oahu, Hickam FCU needed an intranet that inspired and enhanced the lives of their 110 employees. Happy Hour 1: Give new employees a brief introduction. Many businesses have found this supports faster decision-making and means staff can get things done more easily. Videos are a valuable communication channel in the context of onboarding, knowledge sharing, and training and development. This means only those employees that need to can view the page. A powerful search function ensures workers can locate just about any information they need. You can also check when colleagues have read the notification. And it promotes a friendlier, more people-focused company culture. SharePoint news - Use the news web part to post important or interesting stories, announcements, people news, status updates, . Fun-to-use social intranet features such as follow-me, activity walls, and @mentions bring employees together and promote social connections. As a Content+Cloud company, we drink our own champagne and use Fresh as our company intranet. Other important announcements, links, and information naturally flow on, while the box layout style delineates the key information items. Back in the old days, employees used a company intranet largely to save and share files. Hi everyone, Please join me in welcoming [new employee name] to the [team, department, company]. When developing a site map, avoid generic labels like Other or Misc. Without a clear purpose, these pages become dumping grounds for difficult-to-categorize content. . With simple drag and drop fields, its possible to create a fully customizable form and automate business processes. It is the fastest and easiest mode. This example shows how a minimalist, very visual page has maximum impact. Check out the example below for some ideas to get started. Integrates well with other Microsoft 365 and third-party apps/platforms. While drawing up your site map, its a good idea to consider any appropriate page permission restrictions. A text-heavy intranet makes for a dull and uninspiring user experience. There are a few elements that we recommend for a successful launch day. Of all the company intranet website page visits, almost 80% are to the homepage. We are pleased to announce the launch of our brand new website! Here you can find an example for one of my go-live emails. Instead of always using text hyperlinks (for example, click here), think about using images that act as links. 7. The power of possibility . Lets use the example of the human resources (HR) department to illustrate how to put together a site map. Make it fun. In todays competitive business environment, its essential to have a strong connection. Results that add up where it matters most: your bottom line. If you want to improve the performance of team members who are considered "average," do the same for them. [Name of employee] has been working at [company] for [X] years, and played a vital role in [achievement]. Press Ganey, the leading Human Experience (HX) healthcare performance improvement company, offers an integrated suite of solutions that address safety, clinical excellence, patient experience and workforce . Video is a powerful way to impart information or get corporate messages across. Conduct stay interviews as part of the company routine. Clear navigation links drill down into key departments and areas of information, allowing staff to find what they need quickly. A site map identifies the overall structure of your intranet site. Clinked Best for: being a white-labeled intranet app. Highlight trending topics and encourage two-way communication with familiar # channels and @ mentions features. In our intranet screenshot above, the most recent content leads the page. Here we provide an overview of the main issues. Let's start looking out one appropriate email of your interest from the number of templates / samples . Example: It is frustrating to be at work and not know who to contact for a particular problem or concern. For users, quicklinks are a big time saver. No coding required. Therefore, its a good idea to put all the vital information on the left-hand side of the intranet page. We are delighted to have you on our team! Page, section, and content headings need to be specific and relevant. Most of us are familiar with the concept of a corporate intranet by now. And use your imagination in considering other media to get your message across. And bring these profiles to life with personal information, including family, hobbies, and achievements outside work. 1. An effectiveintranet solutionencourages communication to flourish across your organization: Colleagues can share and contribute knowledge, Leadership (managers/supervisors) can stay in touch, Different departments can provide and share updates. When it comes to intranet design, less is often more. The bottom line is that designing your company intranet doesnt have to be the major undertaking that perhaps you first thought it was. Engaging staff with vibrant images is a great way to entice them to explore the content further. Its a central hub designed to make it easier for employees to access all they need to get the job done. You will find lots more tips and advice on intranet design within our blog. Employee engagement surveys can help you identify areas of organizational improvement. Whether it's sparking excitement with a pre-launch strategy or saving all the fun for the big . Have a countdown for "something big" happening on launch day, but don't tell them what it is. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. Some businesses organize the intranets content by team or department. An intranet-embedded Google or MS Office 365 doc means you can do away with emailed versions that are hard to track. SharePoint news, available in SharePoint Online and SharePoint Server 2019, enables you to communicate company updates, announcements, personnel news, and more in rich layouts with graphics, links, and embedded content. It is, in this sense, a fully-functional intranet news . Best practice suggests you should be economical with hyperlinks to documents. New employee announcement email template. A well designed, engaging company intranet that is intuitive and user-friendly quickly captures your employees' attention and inspires them to use it on a daily basis, turning the company intranet into a business-critical tool. And a site map also simplifies that task. This idea is supported by the fact that almost half of US workers prefer to communicate with colleagues online, saving on productivity. 2 The personalised intranet homepage. Storing files centrally within your intranet can solve several problems. The information in each expanding text area doesnt load until the user clicks the chosen product. Get staff members involved from the get go. Example #1: Announcements in the technology industry. To get started on your site map, gather together a small group of internal stakeholders and a whiteboard. You can upload documents, images, or videos for instant sharing. Using accordions or expanding text modules is a great vehicle for getting lots of information on a single page. In addition to interaction and collaboration benefits, your intranet serves as an excellent platform for company-wide communication from upper level staff members. The user is drawn in and is invited to explore further. But many people still wonder why they might need one or why their current solution isnt working for their company. You will want to select a company intranet that has a vast array of features that make collaboration easier for your employees. During that time, they have always been dedicated to . And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. You can then embed the video in an iframe or widget on your intranet. This is often more obvious to the user and makes for a more engaging employee experience. - Tricia Scott, Global Intranet Manager, Travelex. Say your business has a weekly sales spreadsheet. The user instinctively knows they can click on the link for more detailed information. To add (display) the web part on the page, Edit the page. 1. Align teams with a newsroom and announcements page. Whatever method you use for site navigation, here are the essential things to remember: We touched on this briefly in chapter five. While the intranet doesnt have to be a carbon copy of your public-facing website, it makes sense to have some cross-over. Site navigation is fundamental to a successful intranet. Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. A commercial real estate company can create an intranet with social feeds and a number of different channels to let each specific team send messages and updates to other departments or the entire company. and Simply turn it back on when you are ready. Intranet templates make the design process a whole lot easier. Use the intranets simple administration tools to restrict forum access to relevant personnel. This experience makes communication and collaboration fun. The homepage also has a brief mission statement. It sets out what the site is all about so the user is clear whats in store. The intranets notifications tool is a very handy feature. Use specific, distinct category descriptions that make it clear what content is included. Breadcrumbs, as they are called, then identify where the page fits in the intranet information architecture. Announce your new product Send it 1 week before the launch. Let's say you're introducing a new intranet to reduce reliance on email, paper notices and IMs for several types of the content in your company. The goal of its recent redesign was to better unite the digital-workplace ecosystem and drive a one-stop experience for employees.. Home is a launching point for finding information and accessing other tools in Johnson & Johnson's digital-workplace ecosystem. There are many types of Intranets your organization may benefit from. The 2022 Intranet Design Annual winning teams were small relative to the size of their organizations, yet they produced excellent designs quickly. Chats can be public or private, group or individual. Restrict access to relevant staff only using the intranets page permissions feature. White-labeled means that you can completely brand your intranet portal, to the point that it looks like your organization is the original owner and designer of the platform. This multifaceted company provides an array of services and sustainable solutions across multiple industries, including construction, rail, real estate, and more. Sometimes dismissed as ancient relics, company intranets have come a long way since their first appearance in 1994. The choice is yours. The staff directory allows employees to see who is online. The intranet simplifies access and makes it easier to share data and information across these platforms. Furthermore, online forms mean staff have 24/7 access. Support faster decision-making and connect employees with team chat. Transform your company culture, cultivate your people and help retain the highest performing talent. Keep your company news and information modern, relevant, and targeted with the following ideas. Higher-ups and CEOs use company intranets to connect with staff, and managers use it to track projects and communicate with team members. What Is an IntranetAnd Why Should You Have One? Or it could be a detailed employee engagement survey that you carry out regularly. As these diverse intranet design examples show, the potential and flexibility of design is, in theory, unlimited. New team members will be grateful they wont have to remember every colleagues name and job title from day one. Conversations are stored within your intranet and can be accessed from anywhere, even remotely, making forums an essential collaboration tool. Filing fault reports for vehicles and machinery. However, the most common and important types are in-app messages, emails, and social media posts. Companies can develop a prominent company feed used to manage important messages and encourage their entire workforce to do the same. And aim to include a mix of team and corporate news for a personalized user experience. Push notifications: Instant alerts help workers see new updates, including new project assignments or tasks, content updates, and specific conversation threads. To learn more, view our blog guidelines now. Its simple and easy to use. Yes, it is possible to make the intranet fun and interactive. Test drive your mobile intranet design before going live to ensure its fit for purpose. Know who to contact for a particular problem or concern key housekeeping services your employees with. Tips and advice on intranet design before going live to ensure its fit for purpose save time. Information for the entire company with familiar # channels and @ mentions employees! 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